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The Flyfords

Our Next Meeting: 13th May, 2025

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Agenda 13th May 2025

Notice is Given and Councillors are Summoned to Attend  Annual General Meeting followed by an Ordinary Meeting of Flyford Flavell, Grafton Flyford & North Piddle Parish Council to be held at The Flyfords Hall.

Tuesday 13th May 2025
Commencing at 7.30pm

AGM Agenda

1. Outgoing Chairman’s Report

2. Election of Chairman and Declaration of Office of Chairman

3. Apologies for Absence

4. Declarations of Interest

5. Vacancies

  1. To consider co-option of members to council following shortfall of elected members
  2. Tree Warden and Footpaths Officer

6. To elect/Appoint the Vice Chairman

7. Data Protection and appointment of Data Protection Officer

8. Re-adoption and amendment of Standing Orders

(These are the procedures of the council and can be found on the website)

9. Report from staffing Committee

10. Treasurer’s Report

(Presentation of accounts)

11. Parish Meeting

(Report from meeting and discussion about the process)

To be followed by ordinary business

Agenda

1. Acceptance of apologies

2. Declaration of Interest

3. Public Participation

In accordance with Standing Order 49 a period not exceeding 15 minutes will be set aside at the start of the meeting for members of the public to ask a question or make a statement about any matter relating solely to any function of the Council or any planning application being considered by the Council. Anybody wishing to ask a question is requested to inform the Parish Clerk prior to the meeting.

4. Approval of Minutes of Meeting held on 25th March 2025

5. Report any Matters Arising from the Minutes not on the Agenda

For information only

6. Transport and Highways Matters

Report on meeting held with Marc Bayliss concerning safety on the A422 and other matters

6. Local Police Office and Neighbourhood Watch

To receive report from local Police, either in writing or in person depending on availability To Receive report from the Local Neighbourhood Watch and discussion about Smartwater in Grafton Flyford and North Piddle

7. Flyford Green & Pond

To receive any updates concerning risk assessments and report on new swing.

8. Bio-diversity and Climate Mitigation

To receive report from David Waide concerning green energy opportunities

9. Reports from District and County Councillor

Written Report

10. Local Police Office and Neighbourhood Watch

Report from NHW coordinator concerning roll our of SmartWater in Grafton Flyford

11. Planning Matters

To report comments

11.1 W/25/00496/HP

Mr. Hickling
Osbourne Cottage
Grafton Flyford

Extension and alteration to detached garage

No objection

11.2 W/25/00736/HP

Mr S Griffiths
Church Farm Cottage
Church Lane
Flyford Flavell

Two storey side and rear extension and replacement front porch

12. Highways/Footpaths

14. 80th Anniversary VE Day Celebrations

15. Any Other Business

Any items notified to the Parish Clerk between the publication of the agenda and the start of the meeting or other items Councillors wish to have included in the next meeting.

16. Date of Next Meeting

22th July